Our Shared Commitment
At Clark Sports Center, the safety, supervision, and well-being of every child are our highest priorities. By working together, families and staff can create a secure, organized, and positive experience for all participants. The following procedures are designed to support accountability, effective communication, and a safe transition into and out of the Afterschool Program each day.
Check-In Procedures
Digital Check-In & Wristband Distribution
To help us accurately track attendance and ensure children are safely supervised throughout the program, we ask participants to complete the following steps upon arrival:
- Each child will check in by scanning their member card (sneaker tag).
- After checking in, each child will receive a color-coded wristband that identifies their grade level.
- Wristbands help staff quickly identify participants, ensure children are in their designated program areas, and assist with attendance and safety procedures during emergencies.
We appreciate families encouraging children to keep their wristbands on throughout the program day.
Check-Out Procedures
Program Hours: Monday through Friday (while school is in session)
Program End Time: 6:00 PM
Purpose of the Check-Out Process
Our checkout procedures are designed to ensure that every child is safely released to an authorized adult while maintaining clear communication and accountability among staff and families. Together, these practices help us:
- Promote the safety and well-being of every child.
- Maintain a consistent and organized dismissal process.
- Support effective communication between families and program staff.
- Ensure children are released only to approved individuals.
Parking Procedures
To help create a safe environment during pickup and minimize traffic concerns, we ask families to:
- Park in the designated parking lot when picking up their child.
- Avoid parking directly in front of the building, as this area must remain clear to support safe traffic flow and pedestrian movement.
Thank you for helping us keep our facility safe and accessible for everyone.
Child Sign-Out Process
For the safety of all participants:
- Parents or guardians must enter the building and sign their child out with the designated staff member.
- Once a child has been officially signed out, they may remove their wristband for the day.
This process helps us maintain accurate attendance records and ensure every participant leaves safely.
Authorized Pickup Procedures
We recognize that families may occasionally need someone else to pick up their child. To help ensure a smooth and secure pickup process:
- Parents or guardians must complete the required authorization paperwork (PDF, 146KB) in advance.
- Any authorized pickup person must present a valid photo ID and be listed on the child’s approved authorization form.
- For the protection of all participants, children can only be released to individuals who have been authorized by the parent or guardian.
We appreciate your partnership in following these procedures and helping us provide a safe environment for every child in our care.
Thank you for partnering with the Clark Sports Center Afterschool Program. By working together, we can ensure a safe, welcoming, and positive experience for all children and families.